Child Protection Policy

Leek Golf Club - Child Protection Policy (As per Children in Golf (CiG) Guidelines)

Policy Statement:

The Children in Golf generic child protection policy has been adopted and will form the basis for the golf club’s policy and procedures. A signed copy of the policy can be found in the appendices and on the Juniors Notice Board.

Child Protection Policy:

Leek Golf Club is committed to the following:-

  • The safety and welfare of children should always be of paramount importance, whatever the circumstances.
  • Everyone with a role in working with or supervising children has a responsibility to safeguard and promote a child’s welfare, protecting them from harm and to provide a safe environment in which they can participate.
  • All suspicions and allegations of poor practice or abuse will be taken seriously and responded to swiftly and appropriately.
  • All staff/members/volunteers/PGA Professionals who work with children will be recruited with regard to their suitability for that responsibility and that they will be provided with appropriate guidance and training to assist them in their role in relation to child protection.
  • All involved in golf and golf clubs should be aware of their role and responsibility with regard to child protection and this should be communicated throughout all affiliated clubs.
  • All affiliated clubs and county unions will similarly accept a duty of care for the welfare of children at their clubs in line with the above policy statement and incorporate it in their constitutions.


The following principles underpin Leek Golf Club’s Child Protection Policy Statement:

  • All children and young people within Golf, regardless of age, gender, ability, disability, race, religious belief or sexual orientation have the right to be protected.
  • All suspicions and allegations will be taken seriously and responded to swiftly and appropriately.
  • All children/young people have the right to be safe and to be treated with dignity and respect.
  • Adults – staff, volunteers, PGA professionals, coaches, referees and members will be supported to understand their role and responsibility with regard to the duty of care and protection of children and young people.
  • Individuals will receive support through education and training to be aware of and understand best practice and how to manage any welfare or child protection issues that may come to light.
  • Individuals will receive access to advice through their governing body, to understand best practice and how to manage welfare or child protection issues that may come to light.

This policy is underpinned by government guidance and current legislation including the Children Act 1989, which states that anyone who is involved in the care of children should “Do what is reasonable in the circumstances for the purpose of safeguarding or promoting the child’s welfare”.

Leek Golf Club’s policy and procedures are based on UK and international legislation and government guidance and take the following into consideration:

The Children Act 1989 and 2004, The Data Protection Act 1994 & 1998, The Police Act 1997, The Human Rights Act 1998, The Protection of Children Act 1999, The Criminal and Court Services Act 2000, The UN Convention on the Rights of the Child, Caring for the young and vulnerable - Home Office Guidance for preventing the abuse of trust 1999.

What to do if you are worried a child is being abused 2005, Working Together to Safeguard Children 2006, Any subsequent legislation relating to child protection would implicitly be incorporated into this document.

Signed by (Club Secretary): Date:

Signed by (Junior Organiser): Date:

Communication of the policy

This policy will be communicated to all members of the golf club as well as PGA Professionals and volunteers working with juniors.

All volunteers and professionals will be required to sign a document to say they have read & understood the policy.

Definition of a child: United conventions define a child as being under 18 years old.

Types of abuse

Abuse can occur and does occur inside and outside of sport. Indicators of a child being abused can be difficult to recognise. As a club there is a duty of care to respond to inappropriate behaviour, poor practise as well as reporting suspicions, allegations or disclosures. There are some guidelines in the CIG (children in Golf) resource pack that could help identify if a child is being abused.

All staff, volunteers & coaches will learn more about safeguarding and protection of children in the said named workshop. This is compulsory for everyone working with juniors.

There are 4 main forms of abuse:-

  • Neglect
  • Physical Abuse
  • Sexual abuse
  • Emotional abuse

Details of these definitions can be found on page 46 of the CIG guidelines pack

Bullying : Any form of bullying will be recorded on an incident report form. Details of bullying can be found in the CIG guidelines pack.

Harassment : Harassment will be dealt with in the same way as bullying. See CIG guidelines pack for more details on harassment.

Child Protection Responsibilities:-

Leek Golf Club:

The golf club and management will ensure that the child protection policy is communicated to all members, will ensure that the policy is adhered to and will also review the policy every year and will make changes as and when required by law.

Club Members:

To be made aware of the policy and adhere to the procedures.


To be made aware of the policy and the responsibilities required to be adhered to.

Staff and Professional Coaches:

To be made aware of the policy and where regular contact is applicable will sign to say that the policy has been understood.

Child Welfare Officer:

David Brookhouse (Hon. Secretary) is Leek Golf Club’s appointed Child Welfare Officer (CWO). He will be responsible for reporting all allegations, suspicions, disclosures and concerns. He will ensure that this policy is reviewed and updated in accordance with guidance from the NGB lead officers.

CWO details will be displayed along with the policy on club notice boards

Recruitment of Volunteers:

Any volunteers wishing to work with juniors from the date of this policy will be required to complete a personal details form. The information on this form will include:

Name & address

Telephone numbers

Skills/Experience of working with juniors

Coaching qualifications where necessary

Details of at least 1 reference

Self-disclosure section

Permission to allow an Enhanced CRB check to take place.

All volunteers regularly working with juniors will be required to undergo an enhanced CRB check.

The junior organiser will ensure this procedure is followed and copies of forms will be kept by the Secretary. A blank copy can be found in the appendix.

Training of volunteers

Anyone regularly working with juniors will be required to attend a Safeguarding & Protecting Children workshop. This training will need to be reviewed every 3 years under the guidance of CIG strategy group.

Codes of Conduct

All juniors, parents, staff, volunteers and PGA coaches working with juniors will be required to sign a code of conduct.

The CIG codes of conduct will be adopted. Copies of these will be kept with the Secretary.

Reporting Procedures

All complaints, suspicions, allegations, disclosures will be reported to the Child Welfare Officer (CWO) and will be recorded on an incident report form (copy in appendix). The child welfare officer will then follow the procedures as detailed in the flow chart (in appendix) as to whom should then be passed the information. All emergency contact details can be found on the incident report form.

Emergency procedures

Where there are juniors using facilities, they shall be inducted what to do in the event of an emergency.

Should there be an emergency whilst out on the course, juniors will be encouraged to have the following numbers programmed into their mobiles: Clubhouse/Pro’s shop.

Permission will be granted for mobiles to be used whilst on the golf course for emergencies only

For first aid emergencies, you should refer to the clubs health & safety policy & procedures.


Details of juniors shall be kept on file by Secretary’s office, Junior Organiser and PGA Golf Professional. From time to time the county bodies may also ask for details of promising juniors, these will be passed on as part of our commitment to developing a junior members golfing talent.

Photography/Video Imaging

Where there are organised junior sessions (competitions/coaching) parental permission will be granted to use these 2 methods of imagery. Where there is a competition, anyone wishing to take pictures will be required to register with the organiser and will be issued with an Official Photographer badge. It is encouraged that if there is anyone, at an organised event, that appears to be taking video/pictures without an official badge should be reported to the event organiser.

Club Event registration form can be found in the appendix.


Leek Golf Club officials will not be responsible for organising transportation to away events. All parents will be required to organise this amongst themselves. Where a club official is also a parent, they assume the role of a parent and not as a club official.

When it may be necessary to organise transport, parental permission will be sought. The recommended documentation will be completed.

Changing Rooms

Parents will be made aware that their children will be sharing the facilities where adults may get showered and changed. Parental consent will be sought.

Where a parent does not consent to their child accessing the changing facilities, it is their responsibility to ensure that the child does not use the facilities.

Junior Profile Forms

When all new juniors members join the golf club they will be asked to complete a personal details form as well as their application form. The profile form will detail the following:-

Personal details

Emergency contact details

Medical information (Medical conditions, medication and GP information)

Parental permission for:- Medical consent, changing rooms, photography, video imagery & confidentiality

There will also be a signature required to say that they have read and understood the child protection policy as well as codes of conduct in the appendix.

Supervision Ratio’s

Juniors will be supervised during all competitions and coaching sessions by at least 1 professional coach or volunteer. Coaching ratio’s will be determined by the PGA professional as appropriate for the session.

Late Collection guidelines

Emergency contact details will be used in the event of a child not being collected 30 minutes after the agreed time. A child will not be asked to provide an alternative number should the emergency numbers not be contactable.

If after an hour a child has still not been collected and the emergency details still incontestable the local police shall be called. Whenever possible a child will not be left unattended, but may be located in the clubhouse.

This policy will be reviewed every year or earlier should legislation/guidance change.

The policy was approved by the Management Committee on 29th June 2011.


David T Brookhouse

Hon. Secretary


“Children in Golf (CiG)” produced by a partnership of Governing Bodies and organisations of Golf throughout Great Britain and Ireland. (Copies held by Hon. Secretary, Professional and Child Welfare Officer).Leek Golf Club has produced the attached Child Protection Policy as per Children in Golf (CiG) Guidelines.


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